Executive Personal Assistant to CEO
Location: Dubai, UAE | Type: Full-time
We are seeking a highly organised, discreet and proactive Executive Personal Assistant to support the CEO of an international family office. This is a high-impact role offering exposure to senior leadership, investors, portfolio companies and key stakeholders.
The successful candidate will combine exceptional organisational skills with a polished, personable approach and the ability to anticipate needs, manage competing priorities and operate confidently in a fast-paced, high-pressure environment.
Key Responsibilities:
- Manage the CEO’s professional and personal diary, appointments, correspondence and daily priorities.
- Coordinate international travel, itineraries, meetings and events, ensuring seamless execution.
- Attend meetings where required, prepare materials, take accurate notes and manage follow-up actions.
- Act as a trusted liaison with clients, investors, business partners and other key stakeholders.
- Oversee personal administration, household operations, staff schedules and bill payments.
- Arrange lifestyle services, reservations, private events and philanthropic activities.
- Maintain accurate records, contact databases, reports and confidential documentation.
- Proactively anticipate needs, resolve issues and ensure the CEO is consistently prepared.
Candidate Requirements
- Minimum 3 years’ experience supporting C-suite executives or high-profile principals.
- Exceptional organisational, time-management and problem-solving skills.
- Strong communication and interpersonal abilities, with a warm, engaging and professional manner.
- Ability to summarise information quickly, take detailed meeting notes and manage follow-up actions.
- Advanced proficiency in Microsoft Office and relevant administrative tools.
- High levels of discretion, integrity and attention to detail.
- A proactive, adaptable mindset and the ability to manage constantly changing priorities.
- Familiarity with luxury services, high-end lifestyle management and international travel.
- Polished presentation and the confidence to engage professionally with senior stakeholders.
- The ideal candidate is resourceful, personable and exceptionally detail-oriented, with the judgement to handle sensitive matters discreetly and the initiative to stay one step ahead.
- Flexible, happy to go the extra mile and able to travel as required
Salary Package: negotiable and dependent upon experience
Get in touch with gail@corecruitment.com
